Privacy Policy

Information you provide

We keep the account details, career profile, application records, job descriptions, notes, preferences, generated resumes and cover letters, and messages you add or create in the service. Your saved interview sessions include their setup, questions, AI answers, feedback, and debriefs. If you schedule an interview, we also keep the schedule and confirmation details needed to show it with the application.

Connected inboxes

If you connect an inbox, we store its connection settings and an encrypted mailbox credential. We read new messages to identify hiring updates and interview invitations for your tracked applications. For messages we process, we may keep the sender, subject, a short body excerpt, classification, related status history, and an interview proposal for your review. An excerpt and relevant application details may be sent to our AI provider for classification. OR9 does not send, delete, or archive messages in your mailbox. You can disconnect an inbox in Settings.

Interview audio and screen sharing

When you start live capture, your browser asks for permission to use your microphone and to share a meeting tab or screen. Short audio clips from the sources you allow are sent through our server to our AI provider for transcription. Interview questions and recent transcript text can be sent for answer generation. If you capture a screen question, that image is sent for analysis. Read aloud sends answer text to a speech provider and returns audio for playback. OR9 does not save raw microphone audio, meeting audio, shared video, screenshots, or generated speech files in its application database. Session questions and AI responses are saved with the session; the live transcript shown in your browser is otherwise temporary.

You choose what to share in the browser permission prompt and can stop sharing at any time. Browser and meeting software may show their own sharing indicators. Please tell other participants and obtain any permission required before capturing or transcribing an interview.

AI and other service providers

We use OpenRouter to route prompts, relevant profile and application context, short audio clips, and screen questions to the models needed for the feature you request. Those models currently include OpenAI for interview answers and transcription, xAI for resume creation and some speech, Microsoft for some speech, and Google for utility tasks. OpenRouter and the underlying model provider process the material needed to return a result under their own terms and policies. We also use service providers for hosting, email delivery, optional Google sign-in and reCAPTCHA, and optional phone verification. We do not use Claude or Anthropic for active product features.

Do not include information you do not want these providers to process. AI outputs can be incomplete or wrong; review resumes, interview answers, and application information before using them.

Security, diagnostics, and administrators

We use account sessions, access controls, rate limits, and encrypted storage for saved mailbox passwords and provider secrets. For security and support, we record sign-in and access events, IP address, browser and device details, page visits, and meaningful button or link actions. An action such as connecting an inbox can include its address. We may keep cookie names and a short list of safe preferences, but not raw cookie values, passwords, session tokens, or form keystrokes in these activity records. Administrators can review account and activity records, including AI conversations; clearing a support conversation removes the user-facing copy but leaves an administrator audit copy.

Your choices and retention

You can edit your profile and applications, disconnect inboxes, stop browser capture, and delete individual interview sessions. We retain account and application records while your account is active and keep operational and audit records as needed for security, support, and service operation. Deleted records can remain in backups temporarily; we do not promise instant removal from provider systems. To request access to or deletion of your account information, email support@or9.tech. We will review the request and explain any information we must retain.

Changes to this policy

We may update this policy as the service changes. We will post the revised policy here and update the effective date.